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:: Author Guidelines ::
Instructions to Authors

Aim and Scope:
The Iranian Journal of Virology (Iran J Virol) is an international peer review quarterly biomedical publication, the aim of which is to provide a scientific medium of communication for researchers throughout the globe. The Journal welcomes original clinical articles as well as basic science research experiences mainly on prevalent diseases in the region and the analysis of various regional problems. Manuscripts are publishable in the form of original article, review article, case report, letter to the editor and short communication.

Editorial Independency:
The Iranian Journal of Virology benefits from editorial freedom. Our editorial policy is consistent with the principles of editorial independence presented by WAME.
http://www.wame.org/resources/policies#independence

Submission Process:
Manuscripts should be sent through the on-line submission system:
(http://journal.isv.org.ir/form_send_article.php?&slct_pg_id=22&sid=1&slc_lang=en)

Peer Review Process:
The articles are primarily evaluated by our statisticians and internal screeners who check the articles for any methodological flaws, format, and their compliance with the journal’s instructions. Then a submission code will be allocated and all the future contacts should be based on this code. Through a double-blind review, the articles will be reviewed by at least two external (peer) reviewers. Their comments will be passed to the authors and their responses to the comments along with the reviewers’ comments will then be evaluated by the Editor-in-Chief, the Deputy Editor, and a final reviewer who can be a member of the Editorial Board. The final review process will be discussed in regular editorial board sessions and on the basis of the comments, and the journal’s scope, the Editors-in-Chief will decide which articles should be published.

Ethical Considerations:
The journal is a member of the Committee on Publication Ethics (COPE). COPE’s flowcharts and guidelines are approached in confronting any ethical misbehavior. The Journal also follows the guidelines mentioned in the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals 
issued by the International Committee of Medical Journal Editors (ICMJE)
(http://www.icmje.org/#privacy).
The research that involves human beings (or animals) must adhere to the principles of the Declaration of Helsinki.
(http://www.wma.net/en/30publications/10policies/b3/index.html).

•     Informed consent:
All patients and participants of the research should be thoroughly informed about the aims of the study and any possible side effects of the drugs and intervention. Written informed consent from the participants or their legal guardians is necessary for any such studies. The Journal reserves the right to request the related documents.

•     Authorship:
Based on the newly released Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, by the ICMJE, “an Author” is generally considered to be someone who meets the following conditions 1, 2, 3, and 4.
1-Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
2-Drafting the work or revising it critically for important intellectual content; AND
3-Final approval of the version to be published; AND
4-Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

•     Plagiarism:
The authors are not allowed to utilize verbatim text of previously published papers or manuscripts submitted elsewhere.

•     Copyright:
If a manuscript contains any previous published image or text, it is the responsibility of the author to obtain authorization from copyright holders. The author is required to obtain and submit the written original permission letters for all copyrighted material used in his/her manuscripts.

•     Retraction Policy:
The IJV uses the COPE flowchart for retraction of a published article
(http://publicationethics.org/resources/guidelines)
to determine whether a published article should be retracted.

•     Assignment of Copyright and Authorship Responsibilities:
Your article will not be published unless a Copyright Assignment Form has been signed and received by IJV.
You hereby warrant that “This article is an original work, has not been published before and is not being considered for publication elsewhere in its final form either in printed or electronic form”.

•     Cover letter should contain a statement that you will not resubmit your article to another journal until the reviewing process will be completed. Also please indicate whether the authors have published or submitted any related papers from the same study.

Manuscript Preparations:
Text Formatting:
Manuscripts should be submitted in Word.
  • Use a normal, plain font (e.g., 12-point Times New Roman) for text.
  • Use italics for emphasis.
  • Use the automatic page numbering function to number the pages.
  • Do not use field functions.
  • Use tab stops or other commands for indents, not the space bar.
  • Use the table function, not spreadsheets, to make tables.
  • Use the equation editor or MathType for equations.
  • Save your file in docx format (Word 2007 or higher) or doc format (older Word versions).
Case report:
Case report is time-honored, important, integral, and accepted part of medical literature. Maximums: 1200 words, 2 tables or figures and 10 references. Case reports are not subdivided.
 
Short communication:
Short communication is addressing new ideas, controversial opinions, “Negative” results and much more. Short communications are limited to 3000 words and are not subdivided. The paper should contain an abstract, main body and references (maximum 15), and contain no more than 6 figures or tables, combined.

Letter to editor:
Letter to editor is generally a short form of communication, and it can be written on every topic which attracts the attention of the readers. A comment on a previously published article, also research reports, case reports, case series or an adverse reaction to a drug can be reported as a letter.
maximums: 600 words, 1 table or figure, and 10 references.

Headings:
Please use no more than three levels of displayed headings.

Abbreviations:
Abbreviations should be defined at first mention and used consistently thereafter.

Title Page:
Number this page as page 1.
Title page of the article should include:
1) a concise and informative title;
2) authors’ Full names;
3) The affiliation(s) and addresses of the author(s) and
4) The e-mail address, telephone and fax numbers of the corresponding author.
5) Abstract: abstract should be structured for original articles providing background/objective for the study, methods, results, and conclusion. It should not exceed 250 words altogether.
Abstracts of other types of contributions should be non-structured providing the essential information.
When abstracting a review article a concise summary of the salient points should be addressed.
Preferably, abbreviations should not be mentioned in the abstract.
6) Keywords: keywords are used for indexing purposes; each article should provide three to five keywords selected from the Medical Subject Headings (MeSH). http://www.nlm.nih.gov/mesh/

Introduction should provide a context or background and specifies the purpose or research objective of the study or observation.
Materials and methods must indicate clearly the steps taken to acquire the information. Be sure that it includes only information that was available at the time the plan or protocol for the study was written. It should be detailed (including: controls, inclusion and exclusion criteria, etc) and may be separated into subsections. Repeating the details of standard techniques is best avoided.
For reports of randomized controlled trials, authors should refer to the CONSORT statement (http://www.consort-statement .org/). All randomized clinical trials should be registered in any international RCT registration centers approved by the WHO. For research conducted in Iran, it is advised to register at IRCT (www.irct.ir).
Reporting guidelines such as STROBE, STARD, and PRISMA would help you to produce high quality research and to provide all required information and evidence for related methodology. EQUATOR Network website would help you in using these guidelines.
The software used for statistical analysis and description of the actual method should be mentioned.

Results should be presented in chronological sequence in the text, table, and illustration. Organize the results according to their importance. They should result from your own study.

Tables and illustrations must be cited in order which they appear in the text; using Arabic numerals. Tables should be simple and should not duplicate information in the text of the paper. Figures should be provided only if they improve the article. For radiographic films, scans, and other diagnostic images, as well as pictures of pathology specimens or photomicrographs, send the high resolution figures in jpeg or bitmap format. Color photographs, if found to improve the article, would be published at no extra-charge at the print version of the journal. Type or print out legends for illustrations on a separate page, and explain the internal scale and identify the method of staining in photomicrographs.

Discussion should emphasize the new and important aspects of the study and the conclusions that follow them. Possible mechanisms or explanations for these findings should be explored. The limitations of the study and the implications of the findings for future research or clinical practice should be explored.

Conclusion should state the final result that the author(s) has (have) reached. The results of other studies should not be stated in this section.

Supplementary Materials such as movie clips, questionnaires, etc may be published on the online version of the journal.

Conflict of Interest We request all the authors to inform us about any kinds of “Conflict of Interest” (such as financial, personal, political, or academic) that would potentially affect their judgment. Authors are preferably asked to fill the uniform disclosure form available through:(http://www.icmje.org/coi_disclosure.pdf)

Acknowledgments Any technical help, general, financial, and material support or contributions that need acknowledging but do not justify authorship, can be cited at the end of the text as Acknowledgments. The names of funding organizations should be written in full.

References should be complied numerically according to the order of citation in the text in the Vancouver style. The numbers of references should not preferably exceed 40 for original articles, 15 for short communication, and 10 for case reports and short communications.
For the references credited to more than 6 authors please provide the name of the first six authors and represent the rest authors by the phrase “et al.”
For various references please refer to “the NLM style guide for authors, editors, and publishers”. (http://www.ncbi.nlm.nih.gov/books/NBK7256/)
Listed below are sample references.
Journal Article:
• Gaydess A, Duysen E, Li Y, Gilman V, Kabanov A, Lockridge O, et al. Visualization of exogenous delivery of nanoformulated butyrylcholinesterase to the central nervous system. Chem Biol Interact. 2010;187:295-8. doi: 10.1016/j.cbi.2010.01.005. PubMed PMID: 20060815; PubMed Central PMCID: PMC2998607.
•     Javan S, Tabesh M. Action of carbon dioxide on pulmonary vasoconstriction. J Appl Physiol. In press 2005
Complete Book:
• Guyton AC: Textbook of Medical Physiology. 8th ed. Philadelphia, PA, Saunders, 1996.
Chapter in Book:
• Young VR. The role of skeletal muscle in the regulation of protein metabolism. In Munro HN, editor: Mammalian protein metabolism. Vol 4. San Diego; Academic; 1970. p. 585-674.
Download of Endnote Style of Iranian Journal of Virology

Language and Style:
Contributions should be in either American or British English language. The text must be clear and concise, conforming to accepted standards of English style and usage. Non-native English speakers may be advised to seek professional help with the language.
All materials should be typed in double line spacing numbered pages. Abbreviations should be standard and used just in necessary cases, after complete explanations in the first usage. The editorial office reserves the right to edit the submitted manuscripts in order to comply with the journal’s style. In any case, the authors are responsible for the published material.

Correction of Errata:
The journal will publish an erratum when a factual error in a published item has been documented.

For further information please contact the Editorial Office:
Iranian Journal of Virology, Virology Department, Faculty of Medicine, Iran University of Medical Sciences, Hemmat Road, Tehran, Iran.
Fax: (+98) 21 88 02 09 16, Tel: (+98) 21 88 60 22 05, Email: virology.journal@gmail.com

Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  7. The assignment for has been signed and dated by all authors and submitted along with the article (you can download the assingment for from the "Forms" section in the Navigation Bar).
Privacy Statement
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.
ISSN 1735-5680
 
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